Program Specialist

The Program Specialist is responsible for providing program operations and management support for regional and country project and/or country programs. S/he assists Technical and Operations Managers (or Program Managers) with ensuring a strong link between IntraHealth foundation systems and services (e.g. finance, contracts, human resources) and the projects, including financial and subcontract/subgrant management. S/he assists with project monitoring and deliverables, and provides support to the regional or country staff with whom s/he works.

Specific job functions include assisting Manager and in-country staff in monitoring work plans, including deliverables; developing and monitoring/tracking and analyzing expenditures compared to project budget and ensuring that budget projections are accurate and expenditures are properly tracked, including accruals; supporting field staff in collecting and documenting cost share; reviewing expense reports, cash requests, and Deltek reports and collaborating with Chapel Hill based Finance and Contracts staff and in-country finance staff to correct any errors identified, informing finance staff of necessary changes to be made; preparing, coordinating, reviewing, editing, and disseminating project related reports and documents, including subcontract and consultant scopes of work, country strategies, progress updates, curricula, and other documents and reports; assisting in preparing project-related contracts (subcontracts, subagreements, purchase orders, and Memoranda of Understanding); facilitating consultant approvals and paperwork, including identifying, interviewing and hiring consultants, managing consultant expense reports and invoices, and ensuring accuracy and adherence to contracts; overseeing all domestic and international project-related travel processes; maintaining the project’s SharePoint site(s) and assisting with project-related information management; responding to field office requests for assistance in various operational, technical and program areas; traveling to the field to provide both programmatic and operations assistance and support; and other related tasks as requested by supervisor.

Requirements include a Bachelor’s degree in related field with 3-5 years of related experience or a Master’s degree and 1-2 years of related experience or an equivalent combination of education and experience; experience in finance, administration, and management, developing and tracking budgets, logistics and operations; comfortable working in teams as well as acting independently in the implementation of specific tasks, multitasking and prioritizing, working under pressure and meeting deadlines; ability to work and communicate with a diverse group of people of various nationalities and cultural backgrounds; strong oral and written communication skills, including editing skills; proficient in Microsoft Office software including Word, Excel, and PowerPoint. Desirable preferred skills include fluency in a foreign language, experience with USAID-funded projects, Africa, Eastern Europe and/or Asia region field experience; working knowledge of international health and development with an emphasis on maternal health and child survival.


This position is with IntraHealth International in Chapel Hill, NC. For immediate consideration, please forward CVs to jobs@intrahealth.org. IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer.